Online Meetings & Privacy in Today’s WFH Environment

Desk with person holding VR equipment and cell phone

Remote working arrangements are the new norm.

May 25, 2020
Heather Whitehead & Joshua Anderson - Newmeyer Dillion

As a result of the COVID-19 (commonly referred to as the Coronavirus) pandemic, remote working arrangements have become the new norm. For those working from home (WFH), the software program “Zoom Meetings,” has found a substantial increase in demand and popularity as a means to facilitate meetings online rather than meeting in person. There are also a number of other similar platforms available for online meetings such as Skype and Teams (from Microsoft), Go to Meeting (from LogMeIn) and WebEx Meetings (Cisco).

Best Practices for Businesses - Privacy and Security Protocols

With these platforms becoming a necessity for businesses, there are a number of best practices that should be considered to safely conduct online meetings and teleconferences as well as protect information. These include the following:

  1. Upgrade to the most recent version of the program or application;
  2. Use passwords, especially with recurring meetings;
  3. Protect all passwords as well as personal meeting identifiers used in Zoom and other platforms;
  4. Carefully moderate meetings and ask meeting attendees to identify themselves at the beginning of a meeting;
  5. Consider allowing only authenticated users to participate in meetings;
  6. Use the Waiting Rooms feature in Zoom; and
  7. Enable features available only to meeting hosts.

Reprinted courtesy of Heather Whitehead, Newmeyer Dillion and Joshua Anderson, Newmeyer Dillion
Ms. Whitehead may be contacted at
Mr. Anderson may be contacted at


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