As a result of the COVID-19 (commonly referred to as the Coronavirus) pandemic, remote working arrangements have become the new norm. For those working from home (WFH), the software program “Zoom Meetings,” has found a substantial increase in demand and popularity as a means to facilitate meetings online rather than meeting in person. There are also a number of other similar platforms available for online meetings such as Skype and Teams (from Microsoft), Go to Meeting (from LogMeIn) and WebEx Meetings (Cisco).

Best Practices for Businesses - Privacy and Security Protocols

With these platforms becoming a necessity for businesses, there are a number of best practices that should be considered to safely conduct online meetings and teleconferences as well as protect information. These include the following:

1. Upgrade to the most recent version of the program or application;
2. Use passwords, especially with recurring meetings;
3. Protect all passwords as well as personal meeting identifiers used in Zoom and other platforms;
4. Carefully moderate meetings and ask meeting attendees to identify themselves at the beginning of a meeting;
5. Consider allowing only authenticated users to participate in meetings;
6. Use the Waiting Rooms feature in Zoom; and
7. Enable features available only to meeting hosts.

Reprinted courtesy of Heather Whitehead, Newmeyer Dillion and Joshua Anderson, Newmeyer Dillion
Ms. Whitehead may be contacted at heather.whitehead@ndlf.com
Mr. Anderson may be contacted at joshua.anderson@ndlf.com